August 2016 Board Minutes
Wednesday, 8/17/2016 7:00 – 9:00 PM,
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
For information contact: info@SDMBA.com or
Kevin Loomis President
President@sdmba.com
Introductions/Roll Call
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Kirk Riley: Wishes to be the liaison for MTRP. Will be the influential person on MTRP with the City and trail building within the park. E-Tix and S-curves are considered unsustainable by some. Pavers possibly need to be installed at E-Tix.
(Kevin L. will send Kirk Riley trail liaison application instructions)
Call to Order 7:05 PM
Introductions
Consent Agenda
Meeting Minutes. Approval of 7/20/2016 minutes – Kevin Loomis
Finance update and Approval June/July Financial Reports – Scott
Motion Ben S., Second – Minette O.; passed unanimously.
Old Business
Requests for Continuance on any current Agenda items
Discussion Agenda (Indicate action items)
Item 1. Funding Discussion – shift ED role to FT (Susie 5 mins) ED salary discussions; healthcare; 401k; status as employee of SDMBA v. IMBA, full-time ($52k annually) vs. part-time (currently IMBA, which is more cost-effective currently. Budget to employ ED for 6 months more without additional funding.) Begin FT salary September 1.
Motion made by Kevin L. to make ED position Fulltime for $40k
Per year. Second- Ben S. Passed unanimously.
Item 2. MemberLeap Discussion (Kevin) 15 mins. Memberleap is a different software that enables direct email campaigns, offers an online store, event/volunteer registration, project managements, takes all existing website elements and combines it into a single platform. $3,350 set-up, $170. We could use grants for acquisition. All board members have watched the proposal video. Some questions as to who will manage, etc. This will be an action item in September.
Item 3. ED year in review report (Susie) 5 mins. Complete report. 30% success rate on grants. About 20% of some particular grant can be used for operational costs. “Unrestricted funds” must be garnered for salary purposes and operational costs. “ARCH ride” money previously used for a variety of purposes. 75% of non-profit capital comes from individual donors. Going over 5 job goals. Membership at 1,045 members/27% growth over 2015.
Item 4. Major Donor Event (Susie) 10 mins. Close to setting a date–TH evening (October 27) ; informal ride/BBQ at Lake Hodges. Stage it at Sunset Stage area (Lake Hodges) and do BBQ at Sikes Adobe House. Limited invite list. 60-ish guests. Ride 4 p.m.; dinner 6 p.m. Motion from Kevin L. to approve Event budget: $2,500. Second – Ben S. Passed unanimously.
Item 5. World Summit logistics (Susie) 5 mins.
Accommodations and flights done. At this time, Susie, Kevin, Ben, Jeff and Jose attending. 2 free registrations plus one 50% off has saved SDMBA $987.00
Item 6. Trail Liaison update (Susie/Kevin) 5 mins Process for appointing a new liaison/Summit
There will be a formal process for acceptance and removal.
Kevin will author an application form.
Item 7. Tour De Fat planning (Susie) 5 mins. Skii/Jeff is handling the details with kids bike course. Susie will ask NBB how much space we will be allocated for planning kids area.
Item 8. County of SD Bike Park (Bonita) update (Susie) 5 mins
Committee formed. Greg Cox promised $50k to begin permitting process & environmental impact report. 2.5 acres allocated.
Item 9. Volunteer Appreciation Party 10/17; identify event Chair
(Mike/Minette) 5 mins
Minette will chair the event. Green Flash event begins at 6:00 p.m.; Mike will take care of food. Jose will make a volunteer slideshow. Susie will ask Kirk Bennett to MC it. Concerns about sound system. They had planned to upgrade it. Mike will check on this.
Item 10. New Board Member Recruitment/ad hoc nominating committee
(Kevin/Susie) 5 mins Board member term is 2 years.
4 open positions. Going to standardize recruiting/application procedure. Kevin to develop process for application.
Item 11. Arch Ride planning meeting – set date (Susie) 3 mins
April 8 newly-proposed date for cooler temps. Alternative date May 1. Susie to Set up conference call for finalizing w/Skii and other board members for pre planning.
Item 12. Action item: NMS Financial Training class (Kevin) 5 mins
$400 discount tuition for Susie to attend. Financial class discount w/ Susie. Class very specific to actual organization.
Motion from Kevin L. to approve class fee $400 Second – Jose Passed unanimously.
Item 13. Individual donations/Brian M. Smith Donation (Mike/Susie) 2 mins
Item 14. Bike work station update (Susie) 5 mins
Crows Nest station be diverted to Sweetwater.
Item 15. Action item: 25 Orange Mud Transition Towel w/SDMBA logo –
Decide Color; 25 towels @ $575 incl. tax (total) and shipping Motion from Kevin L. to approve purchase Second – Mike Passed with majority.
Item 16. Action Item: Volunteer Gifts Recycle Revival Key Rings.
$500 + tax for 250 pieces.Motion from Kevin L. to approve purchase Second – Minette Passed unanimously
Item 17. Action Item: Year End Appeal Mail Campaign – Postcards/Postage
$650.00 Motion from Ben S. to approve purchase Second – Minette Passed unanimously
Updates – (Non Discussion Items)
Item 1. McCain Valley/Chaparral Land Conservancy (Ben) 5 mins
Item 2. Development update Del Mar Mesa Position (Ben ) 5 mins
Item 3. STC Bill s.3205 (Ben/Susie) 5 mins
Item 4. East Elliot Trail/Teds unauthorized Building (Ben 5 mins)
Item 5. Reservation project/Big Bear/Mammoth (Mike J. 5 mins)
Items for next meeting Agenda
Item 1.
Board member communications
Item 1. ED updates and upcoming events (Susie)
9/15 event at Vinavanti Sip and Support event
Adjournment (at 8:55 p.m.)
Next Meeting: September 21 , 2016
Meeting Minutes Recorded by: JULIE WARNER
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
For information contact: info@SDMBA.com or
Kevin Loomis President
President@sdmba.com
Introductions/Roll Call
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Kirk Riley: Wishes to be the liaison for MTRP. Will be the influential person on MTRP with the City and trail building within the park. E-Tix and S-curves are considered unsustainable by some. Pavers possibly need to be installed at E-Tix.
(Kevin L. will send Kirk Riley trail liaison application instructions)
Call to Order 7:05 PM
Introductions
Consent Agenda
Meeting Minutes. Approval of 7/20/2016 minutes – Kevin Loomis
Finance update and Approval June/July Financial Reports – Scott
Motion Ben S., Second – Minette O.; passed unanimously.
Old Business
Requests for Continuance on any current Agenda items
Discussion Agenda (Indicate action items)
Item 1. Funding Discussion – shift ED role to FT (Susie 5 mins) ED salary discussions; healthcare; 401k; status as employee of SDMBA v. IMBA, full-time ($52k annually) vs. part-time (currently IMBA, which is more cost-effective currently. Budget to employ ED for 6 months more without additional funding.) Begin FT salary September 1.
Motion made by Kevin L. to make ED position Fulltime for $40k
Per year. Second- Ben S. Passed unanimously.
Item 2. MemberLeap Discussion (Kevin) 15 mins. Memberleap is a different software that enables direct email campaigns, offers an online store, event/volunteer registration, project managements, takes all existing website elements and combines it into a single platform. $3,350 set-up, $170. We could use grants for acquisition. All board members have watched the proposal video. Some questions as to who will manage, etc. This will be an action item in September.
Item 3. ED year in review report (Susie) 5 mins. Complete report. 30% success rate on grants. About 20% of some particular grant can be used for operational costs. “Unrestricted funds” must be garnered for salary purposes and operational costs. “ARCH ride” money previously used for a variety of purposes. 75% of non-profit capital comes from individual donors. Going over 5 job goals. Membership at 1,045 members/27% growth over 2015.
Item 4. Major Donor Event (Susie) 10 mins. Close to setting a date–TH evening (October 27) ; informal ride/BBQ at Lake Hodges. Stage it at Sunset Stage area (Lake Hodges) and do BBQ at Sikes Adobe House. Limited invite list. 60-ish guests. Ride 4 p.m.; dinner 6 p.m. Motion from Kevin L. to approve Event budget: $2,500. Second – Ben S. Passed unanimously.
Item 5. World Summit logistics (Susie) 5 mins.
Accommodations and flights done. At this time, Susie, Kevin, Ben, Jeff and Jose attending. 2 free registrations plus one 50% off has saved SDMBA $987.00
Item 6. Trail Liaison update (Susie/Kevin) 5 mins Process for appointing a new liaison/Summit
There will be a formal process for acceptance and removal.
Kevin will author an application form.
Item 7. Tour De Fat planning (Susie) 5 mins. Skii/Jeff is handling the details with kids bike course. Susie will ask NBB how much space we will be allocated for planning kids area.
Item 8. County of SD Bike Park (Bonita) update (Susie) 5 mins
Committee formed. Greg Cox promised $50k to begin permitting process & environmental impact report. 2.5 acres allocated.
Item 9. Volunteer Appreciation Party 10/17; identify event Chair
(Mike/Minette) 5 mins
Minette will chair the event. Green Flash event begins at 6:00 p.m.; Mike will take care of food. Jose will make a volunteer slideshow. Susie will ask Kirk Bennett to MC it. Concerns about sound system. They had planned to upgrade it. Mike will check on this.
Item 10. New Board Member Recruitment/ad hoc nominating committee
(Kevin/Susie) 5 mins Board member term is 2 years.
4 open positions. Going to standardize recruiting/application procedure. Kevin to develop process for application.
Item 11. Arch Ride planning meeting – set date (Susie) 3 mins
April 8 newly-proposed date for cooler temps. Alternative date May 1. Susie to Set up conference call for finalizing w/Skii and other board members for pre planning.
Item 12. Action item: NMS Financial Training class (Kevin) 5 mins
$400 discount tuition for Susie to attend. Financial class discount w/ Susie. Class very specific to actual organization.
Motion from Kevin L. to approve class fee $400 Second – Jose Passed unanimously.
Item 13. Individual donations/Brian M. Smith Donation (Mike/Susie) 2 mins
Item 14. Bike work station update (Susie) 5 mins
Crows Nest station be diverted to Sweetwater.
Item 15. Action item: 25 Orange Mud Transition Towel w/SDMBA logo –
Decide Color; 25 towels @ $575 incl. tax (total) and shipping Motion from Kevin L. to approve purchase Second – Mike Passed with majority.
Item 16. Action Item: Volunteer Gifts Recycle Revival Key Rings.
$500 + tax for 250 pieces.Motion from Kevin L. to approve purchase Second – Minette Passed unanimously
Item 17. Action Item: Year End Appeal Mail Campaign – Postcards/Postage
$650.00 Motion from Ben S. to approve purchase Second – Minette Passed unanimously
Updates – (Non Discussion Items)
Item 1. McCain Valley/Chaparral Land Conservancy (Ben) 5 mins
Item 2. Development update Del Mar Mesa Position (Ben ) 5 mins
Item 3. STC Bill s.3205 (Ben/Susie) 5 mins
Item 4. East Elliot Trail/Teds unauthorized Building (Ben 5 mins)
Item 5. Reservation project/Big Bear/Mammoth (Mike J. 5 mins)
Items for next meeting Agenda
Item 1.
Board member communications
Item 1. ED updates and upcoming events (Susie)
9/15 event at Vinavanti Sip and Support event
Adjournment (at 8:55 p.m.)
Next Meeting: September 21 , 2016
Meeting Minutes Recorded by: JULIE WARNER