December 2016 Board Minutes
Wednesday, 12/14/2016 7:00 – 9:00 PM,
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
Location changed to Filippi’s Pizza Grotto
For information contact: info@SDMBA.com or
Kevin Loomis President
President@sdmba.com
Introductions/Roll Call
Susie Murphy- Executive Director
Kevin Loomis- President
Ben Stone- Vice President
Mike Jennings- Advocacy Committee
Minette Ozaki
Jeff Tanzola
Tim Ingersoll- Guest
Kirk Riley- Mission Trails Liaison
Tina Schmitz
Absent:
Scott- Treasurer: absent
Robert Hubbard-absent
Jose Galaz-absent -(at TVRP meeting)
Jason Showalter-absent
Skii Fleeton-Essenfeld:-absent
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Call to Order at 7:14pm
Consent Agenda
Meeting Minutes. Approval of 11/16/2016 Minutes– Kevin Loomis
Motion: Kevin; Second: Ben; unanimously approved with
correction to read December meeting for 14 December 2016
Approval November Financial Report – Scott
November financials to be approved at January meeting
Old Business
Requests for Continuance on any current Agenda items
Approval November Financial Report
Discussion Agenda (Indicate action items)
Item 1. New Board Member Recruitment/nominations – move to January
(Kevin/Susie) 5 mins.
Kevin hasn’t met with everyone yet and wants to move nominations and voting to January
Four positions terming out – Minette and Mike are not opting for an additional term, Ben Stone and Robert Hubbard are continuing for another term.
Item 2. Fundraising Opportunity (Kirk Riley/Kevin) 5 mins
Kirk proposed that if SDMBA promoted Tina Tu (Real Estate Broker) with Easy Realty to buy or sell a home/ property, Kirk would let his commission (approximately 1%) go to SDMBA
No cost to buyer/seller
Next step: Board will talk to legal, review contract, discuss, due diligence
Item 3. Action Item: Approval of 2017-2020 Strategic Plan (Kevin) 10 mins
Susie passed out a draft of a graphic representation of SDMBA’s Four main Goals
The objectives and initiatives are living items and revisited quarterly to assess when goals are accomplished or need to be revised
Suggest that an hour of a board meeting each quarter is slated solely for strategic planning/ budget review and additional hour of a meeting each quarter is slated solely for financial planning/budget review (two half meetings a quarter)
Motion: Kevin; Second: Ben; unanimously approved
Item 4. CA Trails and Greenways Conference (Kevin) 5 mins
April 19-21, 2017 (same weekend as Sea Otter)
Monterey, California
Considering renting a large house to share or camping at Sea Otter
Susie will contact One Wild Life Co to see if interested in coming and setting up at Laguna Seca
SDMBA would cover cost of entry fee and two nights lodging for four people
Possible attendees: Susie, Jeff, Ben, Jose
Item 5. Sponsorship Committee Update (Minette) 5 mins
93 contacts listed and made donations last three years
48 donations within last year
$50,000 cash and in-kind donations
Working on sponsorship contract
Changing name from “Retail” donors to “Local”
Include Bronze level of donors
Considering how to control number of comped riders for Arch Ride due to its appeal and popularity
Limit number to two included and any additional entries will be at regular registration fee.
Item 6. Annual Appeal update (Susie) 5 mins.
Postcards went out week of 11/21
Donation of $1,100 was received on 22 Nov
Giving Tuesday: $410 total for the day
$3,156 received as of today
approx. $9,000 Benefit Ride and BBQ
Last year brought in $11,000 from Annual Appeal
Needs Board to continue sharing posts on social media
Item 7. E-Bike statement from SDMBA (Kevin) 5 mins.
Steve Messer at Corba is drafting something for his group
Susie proposed that SDMBA and CORBA unify on federal and state statement and then leave the regional statement to each area
Continue to work on statement off-line
Item 8. Illegal trail – MTRP/EE – stance to take (Kevin) 5 mins
East Elliot
Kirk Riley informed Board about a new trail being built illegally and other emails and communications have been received by SDMBA from concerned trail users.
Orange tape and spray on ground, laid rocks for approximately a mile
Photo was shown to Board
Ranger Andrew (MTRP) called Kevin asking if he was aware of illegal trail building
Kevin proposed alerting media asking for public awareness and to contact land manager/ ranger if see anyone building a trail illegally and get involved with legal opportunities to build trail- verbiage will be constructed off-line
Item 9. 2017 SDMBA Member Survey (Kevin) – 10 mins
Three years since last survey to members
Plan to compile Board members’ list of questions on Google doc and Board will choose six most pertinent questions to have on final survey
Board will self-assess performance based upon responses from last survey= report card
Tim Ingersoll may spearhead the survey
Goal to have survey out by first quarter next year
Item 10. County of SD Request (Ben) 5 mins
County DPR requested SDMBA’s paid staff member be included on all bike park communications
Item 11. Action item: Approve 40v hedge trimmer for Kirk, $140
Minette was told that a check was in the mail, local attorney Dean Goetz donating $140 for hedge trimmer.
Motion to approve $140 from general fund if check does not come through: Minette; Second: Kevin; unanimously approved
Item 12. Action item: Quickbook conversion/consultant Additional $300 for total of $900
Motion: Ben; Second: Kevin; unanimously approved
Item 13. Action Item: Donation to NICA SoCal League $500 (Susie) 2 mins.
NICA having end of year fundraising
22 kids on the trail at practice yesterday
Motion: Jeff; Second: Ben; unanimously approved
Item 14. Action item: Approve $112 replacement kids helmets- Minette
Need to buy more size large kids helmets
Minette bought some for last event and seeks reimbursement
Inventory on trailer needs to be tracked
Motion: Ben; Second: Mike; unanimously approved
Updates – (Non Discussion Items)
Item 1. Arch Ride update
Items for next meeting Agenda
Item 1.
Item 2.
Board member communications
Item 1. Ben brought maps and materials and gave a summary of the county’s
Ben sent Board summary of County’s EIR
Twenty-five year law ended regarding zoning
This plan is attempting to cover a large area and keep from individual areas having to be lobbied and be responsible for increased costs determining multiple small areas
Conservationists are against the increase in emissions as a result of increased infrastructure
Adjournment at 8:49pm
Next Meeting: January 18, 2017
Meeting Minutes Recorded by: Tina Schmitz
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
Location changed to Filippi’s Pizza Grotto
For information contact: info@SDMBA.com or
Kevin Loomis President
President@sdmba.com
Introductions/Roll Call
Susie Murphy- Executive Director
Kevin Loomis- President
Ben Stone- Vice President
Mike Jennings- Advocacy Committee
Minette Ozaki
Jeff Tanzola
Tim Ingersoll- Guest
Kirk Riley- Mission Trails Liaison
Tina Schmitz
Absent:
Scott- Treasurer: absent
Robert Hubbard-absent
Jose Galaz-absent -(at TVRP meeting)
Jason Showalter-absent
Skii Fleeton-Essenfeld:-absent
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Call to Order at 7:14pm
Consent Agenda
Meeting Minutes. Approval of 11/16/2016 Minutes– Kevin Loomis
Motion: Kevin; Second: Ben; unanimously approved with
correction to read December meeting for 14 December 2016
Approval November Financial Report – Scott
November financials to be approved at January meeting
Old Business
Requests for Continuance on any current Agenda items
Approval November Financial Report
Discussion Agenda (Indicate action items)
Item 1. New Board Member Recruitment/nominations – move to January
(Kevin/Susie) 5 mins.
Kevin hasn’t met with everyone yet and wants to move nominations and voting to January
Four positions terming out – Minette and Mike are not opting for an additional term, Ben Stone and Robert Hubbard are continuing for another term.
Item 2. Fundraising Opportunity (Kirk Riley/Kevin) 5 mins
Kirk proposed that if SDMBA promoted Tina Tu (Real Estate Broker) with Easy Realty to buy or sell a home/ property, Kirk would let his commission (approximately 1%) go to SDMBA
No cost to buyer/seller
Next step: Board will talk to legal, review contract, discuss, due diligence
Item 3. Action Item: Approval of 2017-2020 Strategic Plan (Kevin) 10 mins
Susie passed out a draft of a graphic representation of SDMBA’s Four main Goals
The objectives and initiatives are living items and revisited quarterly to assess when goals are accomplished or need to be revised
Suggest that an hour of a board meeting each quarter is slated solely for strategic planning/ budget review and additional hour of a meeting each quarter is slated solely for financial planning/budget review (two half meetings a quarter)
Motion: Kevin; Second: Ben; unanimously approved
Item 4. CA Trails and Greenways Conference (Kevin) 5 mins
April 19-21, 2017 (same weekend as Sea Otter)
Monterey, California
Considering renting a large house to share or camping at Sea Otter
Susie will contact One Wild Life Co to see if interested in coming and setting up at Laguna Seca
SDMBA would cover cost of entry fee and two nights lodging for four people
Possible attendees: Susie, Jeff, Ben, Jose
Item 5. Sponsorship Committee Update (Minette) 5 mins
93 contacts listed and made donations last three years
48 donations within last year
$50,000 cash and in-kind donations
Working on sponsorship contract
Changing name from “Retail” donors to “Local”
Include Bronze level of donors
Considering how to control number of comped riders for Arch Ride due to its appeal and popularity
Limit number to two included and any additional entries will be at regular registration fee.
Item 6. Annual Appeal update (Susie) 5 mins.
Postcards went out week of 11/21
Donation of $1,100 was received on 22 Nov
Giving Tuesday: $410 total for the day
$3,156 received as of today
approx. $9,000 Benefit Ride and BBQ
Last year brought in $11,000 from Annual Appeal
Needs Board to continue sharing posts on social media
Item 7. E-Bike statement from SDMBA (Kevin) 5 mins.
Steve Messer at Corba is drafting something for his group
Susie proposed that SDMBA and CORBA unify on federal and state statement and then leave the regional statement to each area
Continue to work on statement off-line
Item 8. Illegal trail – MTRP/EE – stance to take (Kevin) 5 mins
East Elliot
Kirk Riley informed Board about a new trail being built illegally and other emails and communications have been received by SDMBA from concerned trail users.
Orange tape and spray on ground, laid rocks for approximately a mile
Photo was shown to Board
Ranger Andrew (MTRP) called Kevin asking if he was aware of illegal trail building
Kevin proposed alerting media asking for public awareness and to contact land manager/ ranger if see anyone building a trail illegally and get involved with legal opportunities to build trail- verbiage will be constructed off-line
Item 9. 2017 SDMBA Member Survey (Kevin) – 10 mins
Three years since last survey to members
Plan to compile Board members’ list of questions on Google doc and Board will choose six most pertinent questions to have on final survey
Board will self-assess performance based upon responses from last survey= report card
Tim Ingersoll may spearhead the survey
Goal to have survey out by first quarter next year
Item 10. County of SD Request (Ben) 5 mins
County DPR requested SDMBA’s paid staff member be included on all bike park communications
Item 11. Action item: Approve 40v hedge trimmer for Kirk, $140
Minette was told that a check was in the mail, local attorney Dean Goetz donating $140 for hedge trimmer.
Motion to approve $140 from general fund if check does not come through: Minette; Second: Kevin; unanimously approved
Item 12. Action item: Quickbook conversion/consultant Additional $300 for total of $900
Motion: Ben; Second: Kevin; unanimously approved
Item 13. Action Item: Donation to NICA SoCal League $500 (Susie) 2 mins.
NICA having end of year fundraising
22 kids on the trail at practice yesterday
Motion: Jeff; Second: Ben; unanimously approved
Item 14. Action item: Approve $112 replacement kids helmets- Minette
Need to buy more size large kids helmets
Minette bought some for last event and seeks reimbursement
Inventory on trailer needs to be tracked
Motion: Ben; Second: Mike; unanimously approved
Updates – (Non Discussion Items)
Item 1. Arch Ride update
Items for next meeting Agenda
Item 1.
Item 2.
Board member communications
Item 1. Ben brought maps and materials and gave a summary of the county’s
Ben sent Board summary of County’s EIR
Twenty-five year law ended regarding zoning
This plan is attempting to cover a large area and keep from individual areas having to be lobbied and be responsible for increased costs determining multiple small areas
Conservationists are against the increase in emissions as a result of increased infrastructure
Adjournment at 8:49pm
Next Meeting: January 18, 2017
Meeting Minutes Recorded by: Tina Schmitz