January 2016 Board Minutes
Wednesday, 1/20/2016 7:00 – 9:00 PM,
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
For information contact: info@SDMBA.com or
Kevin Loomis President
President@sdmba.com 619.501.4567
Meeting called to order at 7:03 PM
Meeting had to be moved to the astronomy center, as library was at capacity
Introductions/Roll Call
Susie Murphy does introductions of board and important guests; announces that full agenda includes board election votes and many other business items.
Staff members present: Susie Murphy
Board members present: Kevin Loomis, Minette Ozaki, Jason Showalter, Ben Stone, Robert Hubbard, Mike Jennings.
Officers present: Scott Trendel (Finance), Siobhan Shaffer (Secretary)
Guests: MCAS Miramar Commanding Officer Col. Jason Woodworth
Kristen Camper, MCAS Miramar Community Liaison
Media from Channel 5, 7 and 8.
Prospective board members: Jose Galaz, Skii Fleeton-Essenfeld, Jeff Tanzola
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter but not an item on today’s agenda.
Jason Burke
Confusion about Sycamore Canyon zoning and bike confiscations, riding out there since 1992 and believed it was open space.
Could not acquire maps of the area, and could use assistance of those maps
Ivan Valentine
Intentional trespassing has been done, parts are clearly marked in that area
Team Ninja representative
Create a map that is clear and disperse it to everyone, color code the trails on this map
Interested in spray painting dots for red, green, orange trails
Todd Young and Vinny Casiano would like to help take care of this.
Gordo Donham
Riding since the 70s, riding in Spring Canyon/Barrels and was stopped by 4 MPs on foot. His son in law works at the firing range in Miramar and has seen mountain bikers very close to the firing range.
Steve Gillespie
Riding in that area from Spring Canyon to Santee Lakes to Martha’s to Goodan Ranch for 15 years. “Everyone that rides in that area is aware that they are trespassing on government property.” Had his bike confiscated on Monday. Said that Marines were very kind and he respects their efforts. Will not ride through Sycamore Canyon again.
Words from Kevin Loomis, SDMBA President
Mission Trails Master Plan Update – getting legal options in the park for getting ready to ride. It will take pressure from the public on politicians to get things moving.
We only have 9 miles of multi-use trail that we can use currently around this area
Ben has been working extensively on trying to get new trail built, and there are many easements for private land in order to get trail built legally. In the past, the SD city has turned a blind eye to illegal trails.
SDMBA is now being brought into all the right meetings and has the tools necessary to move forward with support from the public
Ted Williams has been leveled and Deerfield BMX park is getting worked on.
Jason Woodward, CO of Miramar
Talk about the why of what happened with bike confiscations
The bikes are all stored inside or under cover, they are locked up and stacked inside gated, fenced areas and will be dealt with by magistrate
Every time there is a cease fire, there is a cost of almost $10,000. 2-3 hours of training lost.
East Miramar was an artillery range that they are still finding explosives in.
He is a mountain biker.
It has gotten out of control, and heightened security is a must.
Confiscated 52 mountain bikes and 3 motorcycles over the weekend on Friday and Saturday.
Questions: Spring, Barrels, Oak Canyon.
Riding has been going on there for many, many years. Where are the exact limits of the trail?
Ben: explanation of what trails are legal and what are not
Anywhere in Sycamore Canyon, you are trespassing. NO landowner out there has granted permission for the land to be used.
Unless you are beyond the Sycamore Canyon/Goodan Ranch preserve fence, you are trespassing. You can be given a ticket for trespassing there, as well.
Land at Mast and Medina will be graded very soon, homes will be built there this year.
Another private developer owns the east side of the trail system, and also plans to build homes there.
Would like to get better signage through Mission trails, because many trails do trespass onto Military property. If we lose one part of the trail, the loop is gone.
County is different than the City of San Diego
We have not had legal options in a long time, and grey area trails were the majority of our options. We are being shut out of many of our trail systems.
The county tried for 20+ years on the Stowe Trail, and failed. There is another trail that is being laid out and there are funds for that set aside.
SDMBA is a volunteer staff, works around the clock
The board meeting is much more formal, and advocacy meeting is more for all players and public comment. Next scheduled is Feb. 1st.
Councilman Sherman, state assemblyman, Brian Jones, Parks and Rec, City Open Space should all be contacted
Write questions down! February 1st is the advocacy meeting
Join SDMBA and group together as a louder voice, help us help you and invite as many people as possible. We are trying to fight for as many trails as possible, and the right way to do that is the legal way.
The Facebook event page the Meetup event page have the correct address for the Advocacy Meeting.
Do not ride in Spring and Oak canyon until the issues have been resolved
Anything north of the 52, do not ride. We will have more information at the advocacy meeting.
We can catalog questions for the advocacy meeting
Everyone previously considered the east side of the canyon/Mel Brooks trail system as ok to ride, but no one thought there was a threat in that area from the military base.
Why were the bikes taken?
Process for the federal magistrate, office clerk should not have this process take a long time
Marking of the border, signs are taken and knocked down.
Most people were within sight of a sign. Other enforcement has not worked and people have still been coming, so the message is not getting out.
Border trail/encroachment unfortunately is a problem, and there are 10-15 projects that are trying to piece Miramar apart because of all the land.
A few lawyers are in town to invest time and effort into helping those whose bikes have been confiscated.
Joshua Bonnici, based downtown, is here to help people who have had their bikes taken
Richard Duquette is in Oceanside, has a lot of experience in bike and motorcycle law.
Consent Agenda
Meeting Minutes. Approval of 12/16/2015 minutes – Kevin
Dec. 2015 Finance Report Approval – Kevin/Scott
Meeting minutes and finance report approved unanimously
6 approved, 3 abstained (new members have not seen finance report)
Old Business
Strategic Plan – Kevin (10 mins)
Kevin has spoken to everyone and wants to outsource this plan and get a professional organization to come in and help.
SDMBA MTB Ranger Bike Training – update (Minette)
Kevin Hubbell of the County- not ready to set a date yet. Continuance on this matter.
Airport signs (Jose)
Left a message, and an email and is waiting for a response. These signs need to be followed up with and need to be checked on to see if they have been taken down.
Crows Nest – Minette
VC Parks and Rec has not approved revised MOU that was submitted 2 months ago. They did get some information but having the bike park on their agenda was postponed. They are meeting next Monday and Minette and Susie will be in attendance.
Requests for Continuance on any current Agenda items
Discussion Agenda (Indicate action items)
Item 1. Update on MCAS and confiscated bikes
see above, this was covered after public comments
Item 2. Offer of law consultation for cited cyclists (Susie) 5 mins.
see above, this was covered after public comments
Item 3. Action item: Vote on Officers up for renewal (Kevin/President and Jason Showalter/Vice President) 5 mins.
Jason Showalter up for re-election on the board and for Vice President
With Jason’s renewal, he has expressed interest to only take that position for a few months. His strength has always been in advocacy and he has achieved a lot. However, a 2-year term is quite necessary to be in that position.
Jason: commitment to 2 years is necessary in order for the position to make sense. Jay has decided to commit two years to the board and to this position on the board. He would like to pass the Vice President role potentially to someone else.
Jason wants to continue for next 2 years to be re-elected to the board. Ben has discussion, friction has happened and any friction within the board has been truly exhausting. Need to make sure that everyone can work together and the Kevin and Jason, especially, are able to get along well.
Jason’s advocacy work is extremely important, according to Mike Jennings. The work that Jason has committed to is continuing with advocacy.
Jason will have a procedure sent out to everyone for requesting funds from the board and allocating resources.
As a board, unity and positive outlook is necessary. All of us together have to work together and take personal time to talk to each other. Jason needs to focus on interpersonal, Kevin Loomis suggests.
Robert Hubbard: observations, since being on the board, have to spend money to make money. Look at where budget was a year ago to now, money was put out to get more over that period of time, and now there is more success happening. Risk and fortitude needs to be something the board is comfortable with. Robert believes that risk needs to happen in order to move forward.
When the entire board agrees on something and Jason does not, there are times when the board needs to group together and voting must be done.
Jason Showalter will step down as Vice President.
Board Re-Elections:
Action Item: Kevin Loomis to continue as board member for 2 year term. – Motion made, no discussion, second motion. Kevin Loomis voted to be on SDMBA for 2 years unanimously.
Action Item: Jason Showalter to continue as board member for 2 year term. – Motion made, no discussion, second motion. Jason Showalter voted to be on SDMBA for 2 years unanimously.
Officer positions:
Action Item: Kevin Loomis nominated to continue as President for 2 more years. No discussion, second motion. Kevin Loomis voted to be SDMBA president for 2 years unanimously.
Action Item: Ben Stone nominated to serve as Vice President for 2 years. No discussion, second motion. Ben Stone voted to be SDMBA president for 2 years unanimously.
If Kevin is not fit or able to perform duties, Ben will perform them.
Action Item: Minette Ozaki makes a motion that the board commits to having 9 members. Discussion that now 5 members will be required for a quorum. Second motion. SDMBA will have 9 board members. Passes Unanimously.
Item 4. Action item: New Board Members election (Kevin) 10 mins.
Jose Galaz – Motion made, no discussion, second motion. Jose Galaz voted to be on SDMBA for for 2 years unanimously.
Jeff Tanzola – Motion made, no discussion, second motion. Jeff Tanzola voted to be on SDMBA for for 2 years unanimously.
Skii Fleeton-Essenfeld.
Minette Ozaki to communicate logistics for new board members, Business Cards, Yahoo group, Google Plus group, setting them up with emails and access to the blog. Gardner Grady will do business cards.
Item 5. 2016 proposed budget (Kevin) 10 mins.
It is new territory for SDMBA to have an actual, approved budget that Scott has put together. The numbers are estimates.
Susie is currently 20 hours are week. Plan was for hours to increase in 2016. $40k approximately would be the full time costs. Insurance also must be added in.
Factors for full-time must be taken into consideration, IMBA should be responsible for some full-time costs. Kerry Salazar is a contact at IMBA that should be able to help with this -Scott Trendel to contact.
6 month review for Susie is coming up next month, benchmarks must be re-evaluated. Continuance for next month’s board meeting.
Numbers on proposed budget – corrections made
Susie did more projected costs, and Scott re-evaluated based on past budgets
When budget gets approved by board at the beginning of the year, adjustments will be made.
A vote should be done on this proposed budget. The whole board is not ready to vote.
Robert: Offer for CRM Tool, merchandising website, there is only $1000 allocated and $5000 should be allocated for software.
Kevin motions to allocate money for this. Create an increase for “Fees for web based organizational products”.
Note from Robert: web posting and web site. That would be absorbed into “other services”.
Questions on certain line items:
Separate “Supplies and Materials” for merchandise
How much do we want to have vs. what we can sell?
Stickers, t shirts, jerseys, etc.
Put $5000 in as a place holder
Merchandise – storing, selling, piecing out, drop ship idea with Primal
If $5000 is an expense, we should have an income piece with that.
Susie has a marketing plan for merchandising that could be flushed out more to become clearer.
Contributed services
In Kind contributions – contributions of service from people like Chris Powell/legal services
Minette: executive director costs should all be listed together in the budget separate from the rest of the organization expenses.
Susie and Scott will add these edits into the budget.
Budget meeting for next year should happen in October.
Continuance on budget for next meeting.
Item 6. Action Item: Budget for CA Trailways Conference – (Kevin) 5 mins. Motion for $2000 from Jason Showalter, Ben Stone seconded and budget is approved unanimously.
California Trailways – networking conference, we are looking to broaden in the community. It is in Riverside. April 6-8 is the date. have not looked at lodging, open this up for discussion.
The Mission Inn is where it is based, worthwhile for meeting people in city, county, and state parks. If you are looking to lobby, the people will be here. Head of State Parks was there last year.
County members and some city members. Registration was budgeted out. How many people do we want to send and what do we want to pay for? Kevin and Ben are interested in going. SoCal chapters are going to be meeting there as well. Resources could be synced and leveraged. National Bike Summit in DC In March with Skii, Youth Bike Summit with Skii in MN.
$310 plus $151 a night (if we stay at Mission Inn. Ben to explore options)
Jeff, Susie, Ben, and Kevin would like to go.
More benefit would come from the IMBA World Summit in Nov. for Jose, more than likely.
For 4 people that want to go, budget cap should be around $2000.
Item 7. Grant updates: REI, NEEF, SANDAG – update: (Susie) 2 mins
Bike stands are already in at Lake Hodges, they are already in and looking very cool! Special installation tools are at North of the Border.
NEEF grant WON! capacity building – software and strategic planner
SANDAG – bike month grant for take a kid MTB day in on June 11.
Item 8. Software package – discussion- (Robert H) 5 min
See above, this is included in “budget approval”
Item 9. Action Item: Rangers as Meetup Facilitators(Kevin) 2 mins.
Mel has agreed to be a meetup facilitator, motion to approve Mel, it is approved by the board.
Item 10. Deerfield Bike Park plan to move forward (Kevin)5 mins.
Kirk and Matt want to help, rangers have agreed to let them build the new park
Deven Schneider, Owner Schneider Grading & Excavating, worked at Crow’s Nest, can work with Kirk and Matt.
What kind of support can SDMBA do to help?
City of San Diego work party, registered as a volunteer for volunteer programs
Come up with a good general plan for what needs to happen to create the bike park in a safe area
The rangers do not have a plan for the new skills park. Kevin can go into the plan and help to develop it, Kirk is concerned that there needs to be more flow to the trail.
If something is created, Kirk would be credited as the creator.
“Improvements” to the previous design to the bike park. Ben has forwarded a link to civil codes. Design immunity does come with a public agency.
Get in touch with Deven Schneider the builder
Need a plan that needs to be approved.
Chris Powell, specializes in sports liability law.
Plan needs to be: A Easy to say yes to
B Now what?
C Fully hooked
Can’t deviate from a master plan that doesn’t exist! Gives more flexibility.
Funding is coming down the line. Food, volunteers, etc.
The city is OK with bringing down dirt, water, and getting kids out there with small pump track.
The next step is to contact Deven the builder and a sports liability attorney. And put together a plan for builders to put something together.
Item 11. REI National Campout options – Update: (Susie) 3 mins.
REI does not believe that a Mission Trails campout would be possible
Laguna mountains campout would not work.
Maybe do something in late summer/early fall 2017.
April 2nd in Cuyamaca – big work day with a really nice lunch. A day long trail work day and ride/excursion- Susie to discuss with REI.
Item 12. IMBA Trail Care Crew Visit -Update – (Susie) 5 mins
IMBA expects 100% board participation in at least one of those events. February 25, 26, and 27th Thursday night the 25th will be a dinner with IMBA TCC and board. Friday, depending on what trail, a trail walk will happen. Friday afternoon at 2 PM, SD foundation in meeting room and govt officials are invited with developers. Invitee list is about 150 currently. Friday from 2-4. This is the presentation for leaders and government officials “better Living through trails”
Saturday 9-12 is trail building school classroom session. People can go to both, and there is a school site for this. lunch is provided. 1-4 is trail work.
The history was to work with Swan Canyon, then Cobbles extension off of Del Vino. Pardee Project. The backup is Black Mountain.
Waiting one more week to send out these invitations. Thursday night dinner is the most important, and committing to one other is a suggestion. Trail building school is very important on Saturday.
There is no action here, this needs to be talked up so that we can get people to “save the date” for it. Invites will be out in a week and it is free. Any leads on a space for Saturday for 50-60 people would be appreciated around PQ.
Item 13. Arch Ride 4/30/2016 planning timeline – Update(Robert) 5 mins.
Arch Ride planning – someone has agreed to be project manager. Possibly Matt?
A project manager needs to be had this week. Robert was an excellent project manager last year. A meeting needs to be had as soon as a project manager is selected.
Susie needs to ask Rod to set a date for the meeting about the route of the ride.
As board members, there is not always an opportunity to do the ride. One of the sacrifices is not being able to participate.
Item 14. Action item: EFRR Brochure funding ($400) – (Susie) 5 mins.
Elfin Forest Brochure, Jeff Anderson asked and we did get $500 from Cox and will use that grant to create. This approved unanimously.
Item 15. Action item: Jerseys – order to deliver 4/1 with online store option. Stock order: $1500
Motion to approve $1500 for jerseys, seconded by Kevin, unanimous
With Primal, a small order will be done. 2 enduro jerseys, one short sleeve and one ¾ sleeve. $1500 for 30 jerseys, 15 each. Primal has an online store and we will open it for 2 weeks. $60 + $65 and they will be drop shipped to their house.
Physical delivery will be had of 30 by April. It is only open for a few weeks to get pre-orders. Delivery will be at the beginning of April.
Item 16. Action Item: Timber Bell Purchase 20 bells w/logo $200
+shipping/tax (Susie) 2 mins.
Chris Lacy and his wife invented these, they have been to trail work days. They will do the logo for free. They will be 50% profit and this will be a merchandise item. Motion made, vote is unanimous
Item 17. Action Item: Bike Bells for TJ River Valley and other areas of SD (Ben)5 min.
Shortened for tonight, there are 2 boxes over at Kim’s
1 bell box, 288 bells at $1.43 a bell. Can we allocated this for TJ river valley?
Leaves Kim with 1 box.
Unanimously approved to allocated 1 box of bells for TJ river valley.
Item 18. Action Item: Tool purchase using Mitchell Grant (Susie) 2 mins.
Money for tools, 5-6 shovels and 5-6 rakes. Mitchell Grant can only be used for trail building, including tools. Do we want to get more tools than what Gardner has asked for?
Matt needs 5 rakes and money for tools: needs approximately $200.
Motion to spend $1000 on tool list created by Jason Showalter.
Row hoes, picks needed.
Motion up, unanimously approved.
Item 19. Action Item: Funding BBQ lunch Black Mountain 1/30 (Kevin)
Black Mountain – work day and lunch. Need a budget allowed. Approximately 100 people. $15 a person? Beers are OKed by Ed. $600-700? The goal is to get 75 people at Black Mountain. $650 for food for the BBQ.
Motion by Kevin, unanimously approved.
Action Item: Funding BBQ lunch Mission Trails 2/6 (Kevin) 5 mins.
Mission Trails has a lot of damage, a big one on the 6th. 20 would be a big deal. Allocate $200 to be safe. Unanimously approved.
Items for next meeting Agenda
Item 1. Major Donor Development/event w/IMBA – Update(Susie) 2 mins
Amy Ross, Carly Mock from IMBA. Meet with Bob Winston and going out for dinner.
Board member communications
Item 1. Tracking time spent in meetings – Susie
Time tracking in meetings: everyone would have to self report time spent in meetings so that work is shown. Susie has started a spreadsheet and would be willing to put that up.
Robert: CRM stuff, perfect avenue to track the hours in meetings.
Is an estimate or average acceptable?
Robert update:
Good meeting with SD river park foundation yesterday and some great stuff came out of that meeting. The opportunity has presented itself to propose a route across SD river properties.
Conversation has been opened back to open up a trail plan up on their land up there.
Evan and robert are putting together a plan, where they delegate themselves and to volunteers to build trail. Access to the property is good for Robert and Evan. Looking at a large space of trail.
Adjournment
Next Board Meeting: February 17, 2016
Meeting ended at 9:26 PM
Minutes submitted by Secretary Siobhan Shaffer
Other attendees:
Ivan Valentine -Team Ninja
Ben Wojcik – Team Ninja
Mark Kruzel
Scott Shelton
Mike Davis
Glenn Miller
Gordo Parham
Joshua Bonnici
Kirk Bennett
Matt DeBattista
Laura Boase
Steve Gillespie
Bill Burton
Darren Lachel
John Jewell
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
For information contact: info@SDMBA.com or
Kevin Loomis President
President@sdmba.com 619.501.4567
Meeting called to order at 7:03 PM
Meeting had to be moved to the astronomy center, as library was at capacity
Introductions/Roll Call
Susie Murphy does introductions of board and important guests; announces that full agenda includes board election votes and many other business items.
Staff members present: Susie Murphy
Board members present: Kevin Loomis, Minette Ozaki, Jason Showalter, Ben Stone, Robert Hubbard, Mike Jennings.
Officers present: Scott Trendel (Finance), Siobhan Shaffer (Secretary)
Guests: MCAS Miramar Commanding Officer Col. Jason Woodworth
Kristen Camper, MCAS Miramar Community Liaison
Media from Channel 5, 7 and 8.
Prospective board members: Jose Galaz, Skii Fleeton-Essenfeld, Jeff Tanzola
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter but not an item on today’s agenda.
Jason Burke
Confusion about Sycamore Canyon zoning and bike confiscations, riding out there since 1992 and believed it was open space.
Could not acquire maps of the area, and could use assistance of those maps
Ivan Valentine
Intentional trespassing has been done, parts are clearly marked in that area
Team Ninja representative
Create a map that is clear and disperse it to everyone, color code the trails on this map
Interested in spray painting dots for red, green, orange trails
Todd Young and Vinny Casiano would like to help take care of this.
Gordo Donham
Riding since the 70s, riding in Spring Canyon/Barrels and was stopped by 4 MPs on foot. His son in law works at the firing range in Miramar and has seen mountain bikers very close to the firing range.
Steve Gillespie
Riding in that area from Spring Canyon to Santee Lakes to Martha’s to Goodan Ranch for 15 years. “Everyone that rides in that area is aware that they are trespassing on government property.” Had his bike confiscated on Monday. Said that Marines were very kind and he respects their efforts. Will not ride through Sycamore Canyon again.
Words from Kevin Loomis, SDMBA President
Mission Trails Master Plan Update – getting legal options in the park for getting ready to ride. It will take pressure from the public on politicians to get things moving.
We only have 9 miles of multi-use trail that we can use currently around this area
Ben has been working extensively on trying to get new trail built, and there are many easements for private land in order to get trail built legally. In the past, the SD city has turned a blind eye to illegal trails.
SDMBA is now being brought into all the right meetings and has the tools necessary to move forward with support from the public
Ted Williams has been leveled and Deerfield BMX park is getting worked on.
Jason Woodward, CO of Miramar
Talk about the why of what happened with bike confiscations
The bikes are all stored inside or under cover, they are locked up and stacked inside gated, fenced areas and will be dealt with by magistrate
Every time there is a cease fire, there is a cost of almost $10,000. 2-3 hours of training lost.
East Miramar was an artillery range that they are still finding explosives in.
He is a mountain biker.
It has gotten out of control, and heightened security is a must.
Confiscated 52 mountain bikes and 3 motorcycles over the weekend on Friday and Saturday.
Questions: Spring, Barrels, Oak Canyon.
Riding has been going on there for many, many years. Where are the exact limits of the trail?
Ben: explanation of what trails are legal and what are not
Anywhere in Sycamore Canyon, you are trespassing. NO landowner out there has granted permission for the land to be used.
Unless you are beyond the Sycamore Canyon/Goodan Ranch preserve fence, you are trespassing. You can be given a ticket for trespassing there, as well.
Land at Mast and Medina will be graded very soon, homes will be built there this year.
Another private developer owns the east side of the trail system, and also plans to build homes there.
Would like to get better signage through Mission trails, because many trails do trespass onto Military property. If we lose one part of the trail, the loop is gone.
County is different than the City of San Diego
We have not had legal options in a long time, and grey area trails were the majority of our options. We are being shut out of many of our trail systems.
The county tried for 20+ years on the Stowe Trail, and failed. There is another trail that is being laid out and there are funds for that set aside.
SDMBA is a volunteer staff, works around the clock
The board meeting is much more formal, and advocacy meeting is more for all players and public comment. Next scheduled is Feb. 1st.
Councilman Sherman, state assemblyman, Brian Jones, Parks and Rec, City Open Space should all be contacted
Write questions down! February 1st is the advocacy meeting
Join SDMBA and group together as a louder voice, help us help you and invite as many people as possible. We are trying to fight for as many trails as possible, and the right way to do that is the legal way.
The Facebook event page the Meetup event page have the correct address for the Advocacy Meeting.
Do not ride in Spring and Oak canyon until the issues have been resolved
Anything north of the 52, do not ride. We will have more information at the advocacy meeting.
We can catalog questions for the advocacy meeting
Everyone previously considered the east side of the canyon/Mel Brooks trail system as ok to ride, but no one thought there was a threat in that area from the military base.
Why were the bikes taken?
Process for the federal magistrate, office clerk should not have this process take a long time
Marking of the border, signs are taken and knocked down.
Most people were within sight of a sign. Other enforcement has not worked and people have still been coming, so the message is not getting out.
Border trail/encroachment unfortunately is a problem, and there are 10-15 projects that are trying to piece Miramar apart because of all the land.
A few lawyers are in town to invest time and effort into helping those whose bikes have been confiscated.
Joshua Bonnici, based downtown, is here to help people who have had their bikes taken
Richard Duquette is in Oceanside, has a lot of experience in bike and motorcycle law.
Consent Agenda
Meeting Minutes. Approval of 12/16/2015 minutes – Kevin
Dec. 2015 Finance Report Approval – Kevin/Scott
Meeting minutes and finance report approved unanimously
6 approved, 3 abstained (new members have not seen finance report)
Old Business
Strategic Plan – Kevin (10 mins)
Kevin has spoken to everyone and wants to outsource this plan and get a professional organization to come in and help.
SDMBA MTB Ranger Bike Training – update (Minette)
Kevin Hubbell of the County- not ready to set a date yet. Continuance on this matter.
Airport signs (Jose)
Left a message, and an email and is waiting for a response. These signs need to be followed up with and need to be checked on to see if they have been taken down.
Crows Nest – Minette
VC Parks and Rec has not approved revised MOU that was submitted 2 months ago. They did get some information but having the bike park on their agenda was postponed. They are meeting next Monday and Minette and Susie will be in attendance.
Requests for Continuance on any current Agenda items
Discussion Agenda (Indicate action items)
Item 1. Update on MCAS and confiscated bikes
see above, this was covered after public comments
Item 2. Offer of law consultation for cited cyclists (Susie) 5 mins.
see above, this was covered after public comments
Item 3. Action item: Vote on Officers up for renewal (Kevin/President and Jason Showalter/Vice President) 5 mins.
Jason Showalter up for re-election on the board and for Vice President
With Jason’s renewal, he has expressed interest to only take that position for a few months. His strength has always been in advocacy and he has achieved a lot. However, a 2-year term is quite necessary to be in that position.
Jason: commitment to 2 years is necessary in order for the position to make sense. Jay has decided to commit two years to the board and to this position on the board. He would like to pass the Vice President role potentially to someone else.
Jason wants to continue for next 2 years to be re-elected to the board. Ben has discussion, friction has happened and any friction within the board has been truly exhausting. Need to make sure that everyone can work together and the Kevin and Jason, especially, are able to get along well.
Jason’s advocacy work is extremely important, according to Mike Jennings. The work that Jason has committed to is continuing with advocacy.
Jason will have a procedure sent out to everyone for requesting funds from the board and allocating resources.
As a board, unity and positive outlook is necessary. All of us together have to work together and take personal time to talk to each other. Jason needs to focus on interpersonal, Kevin Loomis suggests.
Robert Hubbard: observations, since being on the board, have to spend money to make money. Look at where budget was a year ago to now, money was put out to get more over that period of time, and now there is more success happening. Risk and fortitude needs to be something the board is comfortable with. Robert believes that risk needs to happen in order to move forward.
When the entire board agrees on something and Jason does not, there are times when the board needs to group together and voting must be done.
Jason Showalter will step down as Vice President.
Board Re-Elections:
Action Item: Kevin Loomis to continue as board member for 2 year term. – Motion made, no discussion, second motion. Kevin Loomis voted to be on SDMBA for 2 years unanimously.
Action Item: Jason Showalter to continue as board member for 2 year term. – Motion made, no discussion, second motion. Jason Showalter voted to be on SDMBA for 2 years unanimously.
Officer positions:
Action Item: Kevin Loomis nominated to continue as President for 2 more years. No discussion, second motion. Kevin Loomis voted to be SDMBA president for 2 years unanimously.
Action Item: Ben Stone nominated to serve as Vice President for 2 years. No discussion, second motion. Ben Stone voted to be SDMBA president for 2 years unanimously.
If Kevin is not fit or able to perform duties, Ben will perform them.
Action Item: Minette Ozaki makes a motion that the board commits to having 9 members. Discussion that now 5 members will be required for a quorum. Second motion. SDMBA will have 9 board members. Passes Unanimously.
Item 4. Action item: New Board Members election (Kevin) 10 mins.
Jose Galaz – Motion made, no discussion, second motion. Jose Galaz voted to be on SDMBA for for 2 years unanimously.
Jeff Tanzola – Motion made, no discussion, second motion. Jeff Tanzola voted to be on SDMBA for for 2 years unanimously.
Skii Fleeton-Essenfeld.
Minette Ozaki to communicate logistics for new board members, Business Cards, Yahoo group, Google Plus group, setting them up with emails and access to the blog. Gardner Grady will do business cards.
Item 5. 2016 proposed budget (Kevin) 10 mins.
It is new territory for SDMBA to have an actual, approved budget that Scott has put together. The numbers are estimates.
Susie is currently 20 hours are week. Plan was for hours to increase in 2016. $40k approximately would be the full time costs. Insurance also must be added in.
Factors for full-time must be taken into consideration, IMBA should be responsible for some full-time costs. Kerry Salazar is a contact at IMBA that should be able to help with this -Scott Trendel to contact.
6 month review for Susie is coming up next month, benchmarks must be re-evaluated. Continuance for next month’s board meeting.
Numbers on proposed budget – corrections made
Susie did more projected costs, and Scott re-evaluated based on past budgets
When budget gets approved by board at the beginning of the year, adjustments will be made.
A vote should be done on this proposed budget. The whole board is not ready to vote.
Robert: Offer for CRM Tool, merchandising website, there is only $1000 allocated and $5000 should be allocated for software.
Kevin motions to allocate money for this. Create an increase for “Fees for web based organizational products”.
Note from Robert: web posting and web site. That would be absorbed into “other services”.
Questions on certain line items:
Separate “Supplies and Materials” for merchandise
How much do we want to have vs. what we can sell?
Stickers, t shirts, jerseys, etc.
Put $5000 in as a place holder
Merchandise – storing, selling, piecing out, drop ship idea with Primal
If $5000 is an expense, we should have an income piece with that.
Susie has a marketing plan for merchandising that could be flushed out more to become clearer.
Contributed services
In Kind contributions – contributions of service from people like Chris Powell/legal services
Minette: executive director costs should all be listed together in the budget separate from the rest of the organization expenses.
Susie and Scott will add these edits into the budget.
Budget meeting for next year should happen in October.
Continuance on budget for next meeting.
Item 6. Action Item: Budget for CA Trailways Conference – (Kevin) 5 mins. Motion for $2000 from Jason Showalter, Ben Stone seconded and budget is approved unanimously.
California Trailways – networking conference, we are looking to broaden in the community. It is in Riverside. April 6-8 is the date. have not looked at lodging, open this up for discussion.
The Mission Inn is where it is based, worthwhile for meeting people in city, county, and state parks. If you are looking to lobby, the people will be here. Head of State Parks was there last year.
County members and some city members. Registration was budgeted out. How many people do we want to send and what do we want to pay for? Kevin and Ben are interested in going. SoCal chapters are going to be meeting there as well. Resources could be synced and leveraged. National Bike Summit in DC In March with Skii, Youth Bike Summit with Skii in MN.
$310 plus $151 a night (if we stay at Mission Inn. Ben to explore options)
Jeff, Susie, Ben, and Kevin would like to go.
More benefit would come from the IMBA World Summit in Nov. for Jose, more than likely.
For 4 people that want to go, budget cap should be around $2000.
Item 7. Grant updates: REI, NEEF, SANDAG – update: (Susie) 2 mins
Bike stands are already in at Lake Hodges, they are already in and looking very cool! Special installation tools are at North of the Border.
NEEF grant WON! capacity building – software and strategic planner
SANDAG – bike month grant for take a kid MTB day in on June 11.
Item 8. Software package – discussion- (Robert H) 5 min
See above, this is included in “budget approval”
Item 9. Action Item: Rangers as Meetup Facilitators(Kevin) 2 mins.
Mel has agreed to be a meetup facilitator, motion to approve Mel, it is approved by the board.
Item 10. Deerfield Bike Park plan to move forward (Kevin)5 mins.
Kirk and Matt want to help, rangers have agreed to let them build the new park
Deven Schneider, Owner Schneider Grading & Excavating, worked at Crow’s Nest, can work with Kirk and Matt.
What kind of support can SDMBA do to help?
City of San Diego work party, registered as a volunteer for volunteer programs
Come up with a good general plan for what needs to happen to create the bike park in a safe area
The rangers do not have a plan for the new skills park. Kevin can go into the plan and help to develop it, Kirk is concerned that there needs to be more flow to the trail.
If something is created, Kirk would be credited as the creator.
“Improvements” to the previous design to the bike park. Ben has forwarded a link to civil codes. Design immunity does come with a public agency.
Get in touch with Deven Schneider the builder
Need a plan that needs to be approved.
Chris Powell, specializes in sports liability law.
Plan needs to be: A Easy to say yes to
B Now what?
C Fully hooked
Can’t deviate from a master plan that doesn’t exist! Gives more flexibility.
Funding is coming down the line. Food, volunteers, etc.
The city is OK with bringing down dirt, water, and getting kids out there with small pump track.
The next step is to contact Deven the builder and a sports liability attorney. And put together a plan for builders to put something together.
Item 11. REI National Campout options – Update: (Susie) 3 mins.
REI does not believe that a Mission Trails campout would be possible
Laguna mountains campout would not work.
Maybe do something in late summer/early fall 2017.
April 2nd in Cuyamaca – big work day with a really nice lunch. A day long trail work day and ride/excursion- Susie to discuss with REI.
Item 12. IMBA Trail Care Crew Visit -Update – (Susie) 5 mins
IMBA expects 100% board participation in at least one of those events. February 25, 26, and 27th Thursday night the 25th will be a dinner with IMBA TCC and board. Friday, depending on what trail, a trail walk will happen. Friday afternoon at 2 PM, SD foundation in meeting room and govt officials are invited with developers. Invitee list is about 150 currently. Friday from 2-4. This is the presentation for leaders and government officials “better Living through trails”
Saturday 9-12 is trail building school classroom session. People can go to both, and there is a school site for this. lunch is provided. 1-4 is trail work.
The history was to work with Swan Canyon, then Cobbles extension off of Del Vino. Pardee Project. The backup is Black Mountain.
Waiting one more week to send out these invitations. Thursday night dinner is the most important, and committing to one other is a suggestion. Trail building school is very important on Saturday.
There is no action here, this needs to be talked up so that we can get people to “save the date” for it. Invites will be out in a week and it is free. Any leads on a space for Saturday for 50-60 people would be appreciated around PQ.
Item 13. Arch Ride 4/30/2016 planning timeline – Update(Robert) 5 mins.
Arch Ride planning – someone has agreed to be project manager. Possibly Matt?
A project manager needs to be had this week. Robert was an excellent project manager last year. A meeting needs to be had as soon as a project manager is selected.
Susie needs to ask Rod to set a date for the meeting about the route of the ride.
As board members, there is not always an opportunity to do the ride. One of the sacrifices is not being able to participate.
Item 14. Action item: EFRR Brochure funding ($400) – (Susie) 5 mins.
Elfin Forest Brochure, Jeff Anderson asked and we did get $500 from Cox and will use that grant to create. This approved unanimously.
Item 15. Action item: Jerseys – order to deliver 4/1 with online store option. Stock order: $1500
Motion to approve $1500 for jerseys, seconded by Kevin, unanimous
With Primal, a small order will be done. 2 enduro jerseys, one short sleeve and one ¾ sleeve. $1500 for 30 jerseys, 15 each. Primal has an online store and we will open it for 2 weeks. $60 + $65 and they will be drop shipped to their house.
Physical delivery will be had of 30 by April. It is only open for a few weeks to get pre-orders. Delivery will be at the beginning of April.
Item 16. Action Item: Timber Bell Purchase 20 bells w/logo $200
+shipping/tax (Susie) 2 mins.
Chris Lacy and his wife invented these, they have been to trail work days. They will do the logo for free. They will be 50% profit and this will be a merchandise item. Motion made, vote is unanimous
Item 17. Action Item: Bike Bells for TJ River Valley and other areas of SD (Ben)5 min.
Shortened for tonight, there are 2 boxes over at Kim’s
1 bell box, 288 bells at $1.43 a bell. Can we allocated this for TJ river valley?
Leaves Kim with 1 box.
Unanimously approved to allocated 1 box of bells for TJ river valley.
Item 18. Action Item: Tool purchase using Mitchell Grant (Susie) 2 mins.
Money for tools, 5-6 shovels and 5-6 rakes. Mitchell Grant can only be used for trail building, including tools. Do we want to get more tools than what Gardner has asked for?
Matt needs 5 rakes and money for tools: needs approximately $200.
Motion to spend $1000 on tool list created by Jason Showalter.
Row hoes, picks needed.
Motion up, unanimously approved.
Item 19. Action Item: Funding BBQ lunch Black Mountain 1/30 (Kevin)
Black Mountain – work day and lunch. Need a budget allowed. Approximately 100 people. $15 a person? Beers are OKed by Ed. $600-700? The goal is to get 75 people at Black Mountain. $650 for food for the BBQ.
Motion by Kevin, unanimously approved.
Action Item: Funding BBQ lunch Mission Trails 2/6 (Kevin) 5 mins.
Mission Trails has a lot of damage, a big one on the 6th. 20 would be a big deal. Allocate $200 to be safe. Unanimously approved.
Items for next meeting Agenda
Item 1. Major Donor Development/event w/IMBA – Update(Susie) 2 mins
Amy Ross, Carly Mock from IMBA. Meet with Bob Winston and going out for dinner.
Board member communications
Item 1. Tracking time spent in meetings – Susie
Time tracking in meetings: everyone would have to self report time spent in meetings so that work is shown. Susie has started a spreadsheet and would be willing to put that up.
Robert: CRM stuff, perfect avenue to track the hours in meetings.
Is an estimate or average acceptable?
Robert update:
Good meeting with SD river park foundation yesterday and some great stuff came out of that meeting. The opportunity has presented itself to propose a route across SD river properties.
Conversation has been opened back to open up a trail plan up on their land up there.
Evan and robert are putting together a plan, where they delegate themselves and to volunteers to build trail. Access to the property is good for Robert and Evan. Looking at a large space of trail.
Adjournment
Next Board Meeting: February 17, 2016
Meeting ended at 9:26 PM
Minutes submitted by Secretary Siobhan Shaffer
Other attendees:
Ivan Valentine -Team Ninja
Ben Wojcik – Team Ninja
Mark Kruzel
Scott Shelton
Mike Davis
Glenn Miller
Gordo Parham
Joshua Bonnici
Kirk Bennett
Matt DeBattista
Laura Boase
Steve Gillespie
Bill Burton
Darren Lachel
John Jewell