November 2016 Board Minutes
Wednesday, 11/16/2016 7:00 – 9:00 PM,
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
For information contact: info@SDMBA.com or
Kevin Loomis President
President@sdmba.com
Introductions/Roll Call
Susie Murphy- Executive Director
Kevin Loomis- President
Mike Jennings-
Scott Trendel- Treasurer
Minette Ozaki
Jeff Tanzola
Jason Showalter
Skii Fleeton-Essenfeld- Youth Programs
Absent:
Ben Stone- Vice President- absent
Jose Galaz-absent
Robert Hubbard-absent
Kirk Riley- Mission Trails Liaison
Ron Guitard- East Lake Mtn Bike Team
Ed Clancy
Renee Halsch
Don Sutton
Tina Schmitz
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Call to Order at 7:10pm
Consent Agenda
Meeting Minutes. Approval of 10/19/2016 Minutes– Kevin Loomis
Motion: Mike; Second: Minette; unanimously approved
Approval October Financial Report – Scott
Motion: Kevin; Second: Jeff; unanimously approved
Old Business
Requests for Continuance on any current Agenda items
Discussion Agenda (Indicate action items)
Item 1. Proposed 2017 Budget (Kevin/Susie) 15 mins.
Kevin, Susie and Scott are going to meet off-line on 28 Nov
Item 2. World Summit Debrief (Kevin/Susie) 10 mins
Ben, Jose, Robert, Kevin & Susie attended
Eye opening for what the state of Arkansas and the Walton Family Foundation are doing for the biking community
Multiple breakout sessions throughout- advantageous that multiple SDMBA members were present to attend sessions that overlapped
Good conversations with sponsors about increasing their support of SDMBA
Kevin attended a private luncheon with Bruce and IMBA team to advocate for more biking support and the future for IMBA
Chapter program in the process of being redesigned
Discussed wilderness- high on their radar; relationships in place are opening more areas to biking
Item 3. Arch Ride Update/Event insurance (Susie/Skii) 5 mins.
8 April 2017
Sylvia from Green Flash agreed to having more than 250 people (possibly 300-350); allowed to have four events a year to expand the beer garden into the lot and Arch Ride could be one of those
Events.com or another similar website; notify people early (Feb 2017)
Ben is talking with the county
Route still being planned
Susie is exploring if we need event insurance
Jerseys will be offered in online pre order by February.
Item 4. Annual Appeal Plan (Susie) 5 mins.
1,000 cards were mailed out yesterday, many arrived in mailboxes today
Image on card matches Website and other social media sites’ campaign
Forging relationships with other organizations to cross-promote
Possibility to discuss with San Diego Coalition to connect memberships
Item 5. Action item: Board Member Conflict of Interest Policy approval (Susie) 5 mins.
Susie updated a few things and posted on the Google Plus site for Board review
Goal is to maintain transparency
Hard copy for signature will be brought to next month’s meeting
Approval postponed until next month
Item 6. E-Bike statement from SDMBA (Kevin) 5 mins.
Lively discussion asking why the resistance and where can they ride
Proposing that SDMBA creates a statement taking a stance- draft has been created and ready for Board members to review and comment
Some Retailers are not educating E-Bike consumers
Item 7. Committee Structure Discussion (Susie) 10 mins
In preparation for the new year and Board members
Part of strategic plan
Susie proposed a pictorial structure for the Board to “move” pieces/ roles
Looking for and empower people to take initiative
Need this in order to grow and move away from one person doing everything (delegate)
Next step is to write committee and job descriptions
Item 8. New Board Member Recruitment/Dec. nominations (Kevin/Susie) 5 mins.
Board members nominate people in December and vote in January
Four open spots but do not have to fill all open spots
Form on Google docs for potential Board candidates to answer questions
Board needs to let prospective members know it’s more of a commitment than attending the monthly meetings (9 out of 12)
It is a 2 year commitment
Kevin will get in touch with each person who has filled out an application to get to know each candidate and determine goal and fit
Item 9. Trail Liaison update (Susie) 5 mins.
Hollenbeck Canyon/EDI/CDFW want a liaison- Daniel Briceno is interested
Jose and Susie will meet with Cathy (EDI) and Tracy (CDFW) first to determine what they want
John Steele was interested in Poway (Ben is talking with)
Gene Bellegard is Daley but Adam Watkins may be interested in helping here.
Ranger Dave Hekel is looking within in SDRP bike patrol for a park liaison
Item 10. 2016-2017 events udpate (Susie) 5 mins.
2016 activity list
2017 activity list
For end of year overlook
Including meetings at 132 events for the year
And preview of 2017
27 proposed/ working events so far
Item 11. Action Item: Clif Grant wheelbarrow $125
Propose to use Clif grant to buy a wheelbarrow for $125
Action Item: Motion: Mike; Second: Skii; unanimously approved
Item 12. Action Item: PayPal Monthly Recurring donation fee $14.95/month
Flat rate monthly fee charged by PayPal when anyone is on a recurring monthly payment (no maximum number of people being on recurring payment)
Four people currently on recurring monthly donations
Held until next month for more discussion
Propose for now to continue month-to-month payment ($30) until more research and determine future course of action to begin January 2017
Action Item: Motion: Kevin; Second: Mike; unanimously approved
Item 13. Action Item: Timber bells 20 $200
No more on hand
Propose to buy 20 more bells for $200
Action Item: Motion: Kevin; Second: Jay; unanimously approved
Item 14. Benefit Ride and BBQ update (Susie) 3 mins.
Profit estimate about $9,000
“Paid for the party”- excellent for the first time
Many positive comments, good vibe, food was good, dissemination of information, effective combination of dirt and class
Caterers denied men seconds at first, although a lot of meat leftovers
Updates – (Non Discussion Items)
Minette: certification course starting to become a Chaparral Specialist; applications due by 2 December; Minette plans to attend and wants to share information via email
Minette: asking if anyone is knows purpose and hiring agent for cameras on Mel Brooks area trails. Ben had replied to FB post that they appear to be on Home Fed property. Could be a wildlife study.
Items for next meeting Agenda
Item 1. Board Member Conflict of Interest Policy
Item 2. Monthly Pay Pal Recurring Donations
Board member communications
Item 1.
Adjournment at 8:46pm
Next Meeting: December 21, 2016
Meeting Minutes Recorded by: Tina Schmitz
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
For information contact: info@SDMBA.com or
Kevin Loomis President
President@sdmba.com
Introductions/Roll Call
Susie Murphy- Executive Director
Kevin Loomis- President
Mike Jennings-
Scott Trendel- Treasurer
Minette Ozaki
Jeff Tanzola
Jason Showalter
Skii Fleeton-Essenfeld- Youth Programs
Absent:
Ben Stone- Vice President- absent
Jose Galaz-absent
Robert Hubbard-absent
Kirk Riley- Mission Trails Liaison
Ron Guitard- East Lake Mtn Bike Team
Ed Clancy
Renee Halsch
Don Sutton
Tina Schmitz
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Call to Order at 7:10pm
Consent Agenda
Meeting Minutes. Approval of 10/19/2016 Minutes– Kevin Loomis
Motion: Mike; Second: Minette; unanimously approved
Approval October Financial Report – Scott
Motion: Kevin; Second: Jeff; unanimously approved
Old Business
Requests for Continuance on any current Agenda items
Discussion Agenda (Indicate action items)
Item 1. Proposed 2017 Budget (Kevin/Susie) 15 mins.
Kevin, Susie and Scott are going to meet off-line on 28 Nov
Item 2. World Summit Debrief (Kevin/Susie) 10 mins
Ben, Jose, Robert, Kevin & Susie attended
Eye opening for what the state of Arkansas and the Walton Family Foundation are doing for the biking community
Multiple breakout sessions throughout- advantageous that multiple SDMBA members were present to attend sessions that overlapped
Good conversations with sponsors about increasing their support of SDMBA
Kevin attended a private luncheon with Bruce and IMBA team to advocate for more biking support and the future for IMBA
Chapter program in the process of being redesigned
Discussed wilderness- high on their radar; relationships in place are opening more areas to biking
Item 3. Arch Ride Update/Event insurance (Susie/Skii) 5 mins.
8 April 2017
Sylvia from Green Flash agreed to having more than 250 people (possibly 300-350); allowed to have four events a year to expand the beer garden into the lot and Arch Ride could be one of those
Events.com or another similar website; notify people early (Feb 2017)
Ben is talking with the county
Route still being planned
Susie is exploring if we need event insurance
Jerseys will be offered in online pre order by February.
Item 4. Annual Appeal Plan (Susie) 5 mins.
1,000 cards were mailed out yesterday, many arrived in mailboxes today
Image on card matches Website and other social media sites’ campaign
Forging relationships with other organizations to cross-promote
Possibility to discuss with San Diego Coalition to connect memberships
Item 5. Action item: Board Member Conflict of Interest Policy approval (Susie) 5 mins.
Susie updated a few things and posted on the Google Plus site for Board review
Goal is to maintain transparency
Hard copy for signature will be brought to next month’s meeting
Approval postponed until next month
Item 6. E-Bike statement from SDMBA (Kevin) 5 mins.
Lively discussion asking why the resistance and where can they ride
Proposing that SDMBA creates a statement taking a stance- draft has been created and ready for Board members to review and comment
Some Retailers are not educating E-Bike consumers
Item 7. Committee Structure Discussion (Susie) 10 mins
In preparation for the new year and Board members
Part of strategic plan
Susie proposed a pictorial structure for the Board to “move” pieces/ roles
Looking for and empower people to take initiative
Need this in order to grow and move away from one person doing everything (delegate)
Next step is to write committee and job descriptions
Item 8. New Board Member Recruitment/Dec. nominations (Kevin/Susie) 5 mins.
Board members nominate people in December and vote in January
Four open spots but do not have to fill all open spots
Form on Google docs for potential Board candidates to answer questions
Board needs to let prospective members know it’s more of a commitment than attending the monthly meetings (9 out of 12)
It is a 2 year commitment
Kevin will get in touch with each person who has filled out an application to get to know each candidate and determine goal and fit
Item 9. Trail Liaison update (Susie) 5 mins.
Hollenbeck Canyon/EDI/CDFW want a liaison- Daniel Briceno is interested
Jose and Susie will meet with Cathy (EDI) and Tracy (CDFW) first to determine what they want
John Steele was interested in Poway (Ben is talking with)
Gene Bellegard is Daley but Adam Watkins may be interested in helping here.
Ranger Dave Hekel is looking within in SDRP bike patrol for a park liaison
Item 10. 2016-2017 events udpate (Susie) 5 mins.
2016 activity list
2017 activity list
For end of year overlook
Including meetings at 132 events for the year
And preview of 2017
27 proposed/ working events so far
Item 11. Action Item: Clif Grant wheelbarrow $125
Propose to use Clif grant to buy a wheelbarrow for $125
Action Item: Motion: Mike; Second: Skii; unanimously approved
Item 12. Action Item: PayPal Monthly Recurring donation fee $14.95/month
Flat rate monthly fee charged by PayPal when anyone is on a recurring monthly payment (no maximum number of people being on recurring payment)
Four people currently on recurring monthly donations
Held until next month for more discussion
Propose for now to continue month-to-month payment ($30) until more research and determine future course of action to begin January 2017
Action Item: Motion: Kevin; Second: Mike; unanimously approved
Item 13. Action Item: Timber bells 20 $200
No more on hand
Propose to buy 20 more bells for $200
Action Item: Motion: Kevin; Second: Jay; unanimously approved
Item 14. Benefit Ride and BBQ update (Susie) 3 mins.
Profit estimate about $9,000
“Paid for the party”- excellent for the first time
Many positive comments, good vibe, food was good, dissemination of information, effective combination of dirt and class
Caterers denied men seconds at first, although a lot of meat leftovers
Updates – (Non Discussion Items)
Minette: certification course starting to become a Chaparral Specialist; applications due by 2 December; Minette plans to attend and wants to share information via email
Minette: asking if anyone is knows purpose and hiring agent for cameras on Mel Brooks area trails. Ben had replied to FB post that they appear to be on Home Fed property. Could be a wildlife study.
Items for next meeting Agenda
Item 1. Board Member Conflict of Interest Policy
Item 2. Monthly Pay Pal Recurring Donations
Board member communications
Item 1.
Adjournment at 8:46pm
Next Meeting: December 21, 2016
Meeting Minutes Recorded by: Tina Schmitz