November 2016 Board Minutes

Wednesday, 11/16/2016 7:00 – 9:00 PM,

Mission Trails Regional Park Visitor’s Center Library

One Father Junipero Serra Trail San Diego, CA 92119

For information contact: info@SDMBA.com or

Kevin Loomis President

President@sdmba.com  

 

Introductions/Roll Call

Susie Murphy- Executive Director

Kevin Loomis- President

Mike Jennings-

Scott Trendel- Treasurer

Minette Ozaki

Jeff Tanzola

Jason Showalter

Skii Fleeton-Essenfeld- Youth Programs

 

Absent:

Ben Stone- Vice President- absent

Jose Galaz-absent

Robert Hubbard-absent

 

Kirk Riley- Mission Trails Liaison

Ron Guitard- East Lake Mtn Bike Team

Ed Clancy

Renee Halsch

Don Sutton

Tina Schmitz

 

Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda

 

Call to Order at 7:10pm

 

Consent Agenda

Meeting Minutes. Approval of 10/19/2016 Minutes– Kevin Loomis
Motion: Mike; Second: Minette; unanimously approved

Approval October Financial Report – Scott
Motion: Kevin; Second: Jeff; unanimously approved

 

Old Business

 

Requests for Continuance on any current Agenda items

 

Discussion Agenda (Indicate action items)

    Item 1.    Proposed 2017 Budget (Kevin/Susie) 15 mins.

Kevin, Susie and Scott are going to meet off-line on 28 Nov
 

    Item 2.         World Summit Debrief (Kevin/Susie) 10 mins

Ben, Jose, Robert, Kevin & Susie attended
Eye opening for what the state of Arkansas and the Walton Family Foundation are doing for the biking community
Multiple breakout sessions throughout- advantageous that multiple SDMBA members were present to attend sessions that overlapped
Good conversations with sponsors about increasing their support of SDMBA
Kevin attended a private luncheon with Bruce and IMBA team to advocate for more biking support and the future for IMBA
Chapter program in the process of being redesigned
Discussed wilderness- high on their radar; relationships in place are opening more areas to biking
 

Item 3.     Arch Ride Update/Event insurance (Susie/Skii) 5 mins.

8 April 2017
Sylvia from Green Flash agreed to having more than 250 people (possibly 300-350); allowed to have four events a year to expand the beer garden into the lot and Arch Ride could be one of those
Events.com or another similar website; notify people early (Feb 2017)
Ben is talking with the county
Route still being planned
Susie is exploring if we need event insurance
Jerseys will be offered in online pre order by February.  
 

Item 4.    Annual Appeal Plan (Susie) 5 mins.

1,000 cards were mailed out yesterday, many arrived in mailboxes today
Image on card matches Website and other social media sites’ campaign
Forging relationships with other organizations to cross-promote
Possibility to discuss with San Diego Coalition to connect memberships
 

Item 5.         Action item: Board Member Conflict of Interest Policy approval (Susie) 5 mins.

Susie updated a few things and posted on the Google Plus site for Board review
Goal is to maintain transparency
Hard copy for signature will be brought to next month’s meeting
Approval postponed until next month
 

Item 6.         E-Bike statement from SDMBA (Kevin) 5 mins.

Lively discussion asking why the resistance and where can they ride
Proposing that SDMBA creates a statement taking a stance- draft has been created and ready for Board members to review and comment
Some Retailers are not educating E-Bike consumers
 

Item 7.         Committee Structure Discussion (Susie) 10 mins

In preparation for the new year and Board members
Part of strategic plan
Susie proposed a pictorial structure for the Board to “move” pieces/ roles
Looking for and empower people to take initiative
Need this in order to grow and move away from one person doing everything (delegate)
Next step is to write committee and job descriptions
 

Item 8.       New Board Member Recruitment/Dec. nominations (Kevin/Susie) 5 mins.

Board members nominate people in December and vote in January
Four open spots but do not have to fill all open spots
Form on Google docs for potential Board candidates to answer questions
Board needs to let prospective members know it’s more of a commitment than attending the monthly meetings (9 out of 12)
It is a 2 year commitment
Kevin will get in touch with each person who has filled out an application to get to know each candidate and determine goal and fit
 

Item 9.         Trail Liaison update (Susie) 5 mins.

Hollenbeck Canyon/EDI/CDFW want a liaison- Daniel Briceno is interested
Jose and Susie will meet with Cathy (EDI) and Tracy (CDFW) first to determine what they want
John Steele was interested in Poway (Ben is talking with)
Gene Bellegard is Daley but Adam Watkins may be interested in helping here.
Ranger Dave Hekel is looking within in SDRP bike patrol for a park liaison
Item 10.    2016-2017 events udpate (Susie) 5 mins.

                  2016 activity list

    2017 activity list

For end of year overlook
Including meetings at 132 events for the year
And preview of 2017
27 proposed/ working events so far
 

Item 11.       Action Item: Clif Grant wheelbarrow $125

Propose to use Clif grant to buy a wheelbarrow for $125
 

            Action Item:  Motion: Mike; Second: Skii; unanimously approved

 

Item 12.       Action Item: PayPal Monthly Recurring donation fee $14.95/month

Flat rate monthly fee charged by PayPal when anyone is on a recurring monthly payment (no maximum number of people being on recurring payment)
Four people currently on recurring monthly donations
Held until next month for more discussion
Propose for now to continue month-to-month payment ($30) until more research and determine future course of action to begin January 2017
 

            Action Item:  Motion: Kevin; Second: Mike; unanimously approved

 

Item 13.       Action Item:  Timber bells 20  $200

No more on hand
Propose to buy 20 more bells for $200
 

            Action Item:  Motion: Kevin; Second: Jay; unanimously approved

 

Item 14.       Benefit Ride and BBQ update  (Susie) 3 mins.   

Profit estimate about $9,000
“Paid for the party”- excellent for the first time
Many positive comments, good vibe, food was good, dissemination of information, effective combination of dirt and class
Caterers denied men seconds at first, although a lot of meat leftovers
 

Updates – (Non Discussion Items)  

Minette: certification course starting to become a Chaparral Specialist; applications due by 2 December; Minette plans to attend and wants to share information via email
Minette: asking if anyone is knows purpose and hiring agent for cameras on Mel Brooks area trails.  Ben had replied to FB post that they appear to be on Home Fed property.  Could be a wildlife study.                  
 

Items for next meeting Agenda

Item 1.      Board Member Conflict of Interest Policy

Item 2.    Monthly Pay Pal Recurring Donations

 

Board member communications

    Item 1.     

 

Adjournment at 8:46pm

 

Next Meeting:   December 21, 2016


Meeting Minutes Recorded by: Tina Schmitz